Saturday, November 10, 2012

Meeting Minutes - October 18, 2012


Sassi Strippers Quilt Guild Meeting Minutes – October 18, 2012

President Becky Fincher called the meeting to order at 6:30pm welcoming 15 members and 1 guest.                                                                         

The meeting minutes were accepted by Karol Guidry and Elsie Hamway, respectively.

Treasurer Heidi Brochard reported a balance of $786.89 as of September 30, 2012 in the SSQG account. There were no deposits or expenses for the month of September 2012.  A copy of the treasurer’s report was given to the secretary.  Treasurer’s report was accepted as given by Valerie Valle and Dee Jeffers, respectively.

Blog Site – Valerie Valle

                Meeting minutes and pictures are posted on the blogsite.  If anyone has info to be posted on the blogsite, please give it to Valerie Valle. 

 

                Please see new pictures of past meetings and the quilt show posted to the blog site in September and October 2012. 

 

Guild members are encouraged to look at the blog site to access meeting minutes, pictures of guild events, etc. and also to make comments on the posts.  The address for the blog site is http://sassistrippersquiltguild.blogspot.com/

 

Unfinished Projects (UFO’s) – Jessie Comeaux 

Jessie Comeaux is the chair for 2012 and has copies of forms for members to sign up.  The quilt needs to be quilted and finished to be counted as completing the UFO.  You can add a quilt at any stage to the list (blocks, fabric, kit, etc.) at the start.  The guild has finished 15 UFO’s so far this year through September 2012.  November 2012 is the last month of this year to turn in completed projects to Jessie.  Get quilting ladies…

 

Tabs – Becky Fincher

                Becky Fincher is the guild contact for this charity project.  Please detach the flip tops from all aluminum soda, soup, juice, vegetable, etc. cans.  Bring them to the meeting.  Tabs will be sent to Ronald McDonald House in Monroe for 2012.  Becky’s sister took another batch of tabs to Monroe. 

 

Door Prize Drawing – Andrea Keith

                Andrea Keith is the guild contact in charge of door prizes.  These were items donated by other guild members or members of the quilting community.  If there is something that you don’t use or have a duplicate of something in your quilt room, please consider donating it to the group to use as a door prize.  Stay tuned for more chances to win a door prize at a future quilt meeting.   Winners were drawn during the October meeting.  Jessie Comeaux and Valerie Barth won door prizes.

 

Quilt Show – August 2012

The quilt show is set for the month of August for the year 2013.  Ms. Gayle from the library has requested the date for the demo day.  Date to be decided at November 2012 meeting (8/24/13?).

 

A wrap up report was provided by Betty Braud at the October meeting.  Approximately 85 quilts were submitted.  The display cases were filled with many creative items that were loaned by various members.    

Some astonishing totals!!! – 22 quilts were donated in all, 11 went to Cancer Services, along with a bag of 120 bears, and 11 were given to the Veteran’s Home in Reserve, LA.  Good job ladies!  Thanks for your help in making these items.  Demo day was well attended on August 18, 2012.

 

Viewers’ choice voting took place on demo day.  Winners were 1st – Merlene Lewis for Celebration, 2nd Karol Guidry for Barn Raising; and 3rd April Reeves for Lovebird Lane.  Congratulations, ladies.

 

Due to Hurricane Isaac, the quilt show had to be taken down several days early.  A call went out to members for help and many showed up an worked hard to get all the quilts down, items removed from display cases and everything organized for pick-up.  All of this took place in a few hours on one afternoon.  Good work team!

 

Recommendations:

 

(1)                A budget should be set up for the Quilt Show.  We now have a good supply of poles and supplies, so the costs going forward should not be as much as in the past. 

(2)                The show committee needs quilts to be submitted 7-10 days before the setup of the show to allow time to sort and document.

(3)                Charity Quilts should be a separate committee from the quilt show committee and this could be a year-long activity starting in January.

                                               

Charitable Organization Registration

Sharon Holder asked if the guild was registered as a charitable organization.  The guild does have a tax ID, but is not registered as a federal charitable organization.  Sharon offered to look into this registration for the guild.  An update was given during the October 2012 meeting.  Sharon obtained the application and Becky agreed to review the form.  An annual report would need to be filed if the guild was to obtain this registration.  This item was tabled during the meeting for future discussion.

 

Teddy Bear’s for Kids (Just Do It Activity for September 2012)

                Merlene Lewis presented this charity project before the guild last year (as noted in August 2011 minutes and voted on in November 2011).  Our Lady Of The Lake Regional Medical Center Emergency Room called & notified Merlene that they very much wanted the bears Sassi Strippers was offering to make for child patients.  The hospital mentioned that they look forward to getting more bears.

 

Karol Guidry sent an email to the guild members on April 2, 2012 which included the instructions for the bears. 

 

Please feel free to make as many as you would like to & bring them to a future meeting.  If you do not have the instructions, please let us know and we can provide extra copies at the next meeting.


They can be made of materials you have in your stash, plaids, prints, solids or Flannel, what ever you want to use.  Please let us know if anyone would like some of the guild’s donated fabric to make the bears.  Let’s keep this project going for the remainder of the year.  

               

The guild sent a total of 96 bears to Cancer Services and another 96 bears to OLOL Emergency Room during September/October 2012.  There were a total of 409 bears made by the Sassi Strippers since the project was started.

 

Just-Do-It Chair

                Pam Tennyson volunteered to be the guild’s Just-Do-It chair.  She will send out emails every so often planning activities for the guild.  Contact Pam via email for more details. 

 

Charity Quilts

                The guild will continue to use its donated fabric to construct charity quilts.  Please bring back any charity fabric that you have left over from this year’s charity quilts.  The fabric will be collected at the October meeting.  Merlene Lewis and Elsie Hamway volunteered to be co-chairs for 2013.  Members can choose whatever pattern they would like as long as it makes a lap size quilt (50”x60”).  The due date for charity quilts is the July 2013 meeting.  We will decide which organizations will get the charity quilts at a later date.

               

Block of the Month - Becky

                 We are doing a block of the month project for 2012.  Becky Fincher is the guild contact for this activity. 

 

Please note that each block will be 12” finished.

 

See 2/23/12 email to guild from Becky Fincher (copy below)…

 

Dear Ladies,

I don't know where the last week went. I apologize for taking a week to get this out. I will have printouts at the next meeting to be copied if you have problems downloading. Call me if you have a problem and maybe I can walk you thru. I went back to www.quilterscache.com for free blocks we can use. Each person will be making their own quilt.

Fancy Stripes for January, Mr. Roosevelt's Necktie for February, and Four Corners for March, if you want more let me know.

Enjoy making new blocks,

Becky Fincher

 

The April block is Soaring Past Time and the May block is the Snowball block.  

 

The June block is Anvil. 

 

July – Lady of Lake II

August – Easy Pieced Butterfly

September – Bear Tracks

 

See 9/12/12 email from Becky Fincher to guild –

 

October – Shooting Star 2

November – Sting Stars 2

December – Friendship Circle

 

Christmas Party Planning

 

                Dee Jeffers reserved the room at City CafĂ© for this year’s party.  It is located at the corner of O’Neal Lane and George O’Neal.  The party will take place at 6:30pm on December 13th. Please note this is not our normal meeting date, due to its close proximity to Christmas.  Individual tabs will be paid by each member.

 

The guild voted that a collection of $15 dollars will be taken at the party for the purchase of batting for 2013 charity quilt projects.  Participation in this collection is optional.

 

Old Business

 

**Additional activity surveys were provided to Jessie from members who were unable to attend the September 2012 meeting.

 

**The Rural Life Museum wants folks to hand quilt at the museum on Mondays and Tuesdays.  Renee has volunteered to help.  The group meets from 11am-2pm on Monday and Tuesday in an “old time” quilt bee fashion.  For more information, contact Renee. 

 

**A&E Pharmacy in FL and JoAnn’s gives discounts to quilt guild members, just show your membership card. 

 

**The guild still has cookbooks for sale.

 

**We have a Bingo game and we will be playing in the future.

 

**Becky talked to Ms. Yvonne about making a reservation for the room next year for our third Thursday meetings.

 

Program – Sharon Holder – safety tips for quilters, possible future CPR training for guild?

 

Show and Tell

 

Next Months’ Programs 

November – Movie and Popcorn night (Stitched)

December – Guild Christmas Party

Sassi Strippers Quilt Guild Meeting Minutes – October 18, 2012

President Becky Fincher called the meeting to order at 6:30pm welcoming 15 members and 1 guest.                                                                         

The meeting minutes were accepted by Karol Guidry and Elsie Hamway, respectively.

Treasurer Heidi Brochard reported a balance of $786.89 as of September 30, 2012 in the SSQG account. There were no deposits or expenses for the month of September 2012.  A copy of the treasurer’s report was given to the secretary.  Treasurer’s report was accepted as given by Valerie Valle and Dee Jeffers, respectively.

Blog Site – Valerie Valle

                Meeting minutes and pictures are posted on the blogsite.  If anyone has info to be posted on the blogsite, please give it to Valerie Valle. 

 

                Please see new pictures of past meetings and the quilt show posted to the blog site in September and October 2012. 

 

Guild members are encouraged to look at the blog site to access meeting minutes, pictures of guild events, etc. and also to make comments on the posts.  The address for the blog site is http://sassistrippersquiltguild.blogspot.com/

 

Unfinished Projects (UFO’s) – Jessie Comeaux 

Jessie Comeaux is the chair for 2012 and has copies of forms for members to sign up.  The quilt needs to be quilted and finished to be counted as completing the UFO.  You can add a quilt at any stage to the list (blocks, fabric, kit, etc.) at the start.  The guild has finished 15 UFO’s so far this year through September 2012.  November 2012 is the last month of this year to turn in completed projects to Jessie.  Get quilting ladies…

 

Tabs – Becky Fincher

                Becky Fincher is the guild contact for this charity project.  Please detach the flip tops from all aluminum soda, soup, juice, vegetable, etc. cans.  Bring them to the meeting.  Tabs will be sent to Ronald McDonald House in Monroe for 2012.  Becky’s sister took another batch of tabs to Monroe. 

 

Door Prize Drawing – Andrea Keith

                Andrea Keith is the guild contact in charge of door prizes.  These were items donated by other guild members or members of the quilting community.  If there is something that you don’t use or have a duplicate of something in your quilt room, please consider donating it to the group to use as a door prize.  Stay tuned for more chances to win a door prize at a future quilt meeting.   Winners were drawn during the October meeting.  Jessie Comeaux and Valerie Barth won door prizes.

 

Quilt Show – August 2012

The quilt show is set for the month of August for the year 2013.  Ms. Gayle from the library has requested the date for the demo day.  Date to be decided at November 2012 meeting (8/24/13?).

 

A wrap up report was provided by Betty Braud at the October meeting.  Approximately 85 quilts were submitted.  The display cases were filled with many creative items that were loaned by various members.    

Some astonishing totals!!! – 22 quilts were donated in all, 11 went to Cancer Services, along with a bag of 120 bears, and 11 were given to the Veteran’s Home in Reserve, LA.  Good job ladies!  Thanks for your help in making these items.  Demo day was well attended on August 18, 2012.

 

Viewers’ choice voting took place on demo day.  Winners were 1st – Merlene Lewis for Celebration, 2nd Karol Guidry for Barn Raising; and 3rd April Reeves for Lovebird Lane.  Congratulations, ladies.

 

Due to Hurricane Isaac, the quilt show had to be taken down several days early.  A call went out to members for help and many showed up an worked hard to get all the quilts down, items removed from display cases and everything organized for pick-up.  All of this took place in a few hours on one afternoon.  Good work team!

 

Recommendations:

 

(1)                A budget should be set up for the Quilt Show.  We now have a good supply of poles and supplies, so the costs going forward should not be as much as in the past. 

(2)                The show committee needs quilts to be submitted 7-10 days before the setup of the show to allow time to sort and document.

(3)                Charity Quilts should be a separate committee from the quilt show committee and this could be a year-long activity starting in January.

                                               

Charitable Organization Registration

Sharon Holder asked if the guild was registered as a charitable organization.  The guild does have a tax ID, but is not registered as a federal charitable organization.  Sharon offered to look into this registration for the guild.  An update was given during the October 2012 meeting.  Sharon obtained the application and Becky agreed to review the form.  An annual report would need to be filed if the guild was to obtain this registration.  This item was tabled during the meeting for future discussion.

 

Teddy Bear’s for Kids (Just Do It Activity for September 2012)

                Merlene Lewis presented this charity project before the guild last year (as noted in August 2011 minutes and voted on in November 2011).  Our Lady Of The Lake Regional Medical Center Emergency Room called & notified Merlene that they very much wanted the bears Sassi Strippers was offering to make for child patients.  The hospital mentioned that they look forward to getting more bears.

 

Karol Guidry sent an email to the guild members on April 2, 2012 which included the instructions for the bears. 

 

Please feel free to make as many as you would like to & bring them to a future meeting.  If you do not have the instructions, please let us know and we can provide extra copies at the next meeting.


They can be made of materials you have in your stash, plaids, prints, solids or Flannel, what ever you want to use.  Please let us know if anyone would like some of the guild’s donated fabric to make the bears.  Let’s keep this project going for the remainder of the year.  

               

The guild sent a total of 96 bears to Cancer Services and another 96 bears to OLOL Emergency Room during September/October 2012.  There were a total of 409 bears made by the Sassi Strippers since the project was started.

 

Just-Do-It Chair

                Pam Tennyson volunteered to be the guild’s Just-Do-It chair.  She will send out emails every so often planning activities for the guild.  Contact Pam via email for more details. 

 

Charity Quilts

                The guild will continue to use its donated fabric to construct charity quilts.  Please bring back any charity fabric that you have left over from this year’s charity quilts.  The fabric will be collected at the October meeting.  Merlene Lewis and Elsie Hamway volunteered to be co-chairs for 2013.  Members can choose whatever pattern they would like as long as it makes a lap size quilt (50”x60”).  The due date for charity quilts is the July 2013 meeting.  We will decide which organizations will get the charity quilts at a later date.

               

Block of the Month - Becky

                 We are doing a block of the month project for 2012.  Becky Fincher is the guild contact for this activity. 

 

Please note that each block will be 12” finished.

 

See 2/23/12 email to guild from Becky Fincher (copy below)…

 

Dear Ladies,

I don't know where the last week went. I apologize for taking a week to get this out. I will have printouts at the next meeting to be copied if you have problems downloading. Call me if you have a problem and maybe I can walk you thru. I went back to www.quilterscache.com for free blocks we can use. Each person will be making their own quilt.

Fancy Stripes for January, Mr. Roosevelt's Necktie for February, and Four Corners for March, if you want more let me know.

Enjoy making new blocks,

Becky Fincher

 

The April block is Soaring Past Time and the May block is the Snowball block.  

 

The June block is Anvil. 

 

July – Lady of Lake II

August – Easy Pieced Butterfly

September – Bear Tracks

 

See 9/12/12 email from Becky Fincher to guild –

 

October – Shooting Star 2

November – Sting Stars 2

December – Friendship Circle

 

Christmas Party Planning

 

                Dee Jeffers reserved the room at City CafĂ© for this year’s party.  It is located at the corner of O’Neal Lane and George O’Neal.  The party will take place at 6:30pm on December 13th. Please note this is not our normal meeting date, due to its close proximity to Christmas.  Individual tabs will be paid by each member.

 

The guild voted that a collection of $15 dollars will be taken at the party for the purchase of batting for 2013 charity quilt projects.  Participation in this collection is optional.

 

Old Business

 

**Additional activity surveys were provided to Jessie from members who were unable to attend the September 2012 meeting.

 

**The Rural Life Museum wants folks to hand quilt at the museum on Mondays and Tuesdays.  Renee has volunteered to help.  The group meets from 11am-2pm on Monday and Tuesday in an “old time” quilt bee fashion.  For more information, contact Renee. 

 

**A&E Pharmacy in FL and JoAnn’s gives discounts to quilt guild members, just show your membership card. 

 

**The guild still has cookbooks for sale.

 

**We have a Bingo game and we will be playing in the future.

 

**Becky talked to Ms. Yvonne about making a reservation for the room next year for our third Thursday meetings.

 

Program – Sharon Holder – safety tips for quilters, possible future CPR training for guild?

 

Show and Tell

 

Next Months’ Programs 

November – Movie and Popcorn night (Stitched)

December – Guild Christmas Party